Terms & Conditions

Sepera Accounting

1. General Provisions

1.1. These Terms and Conditions define the terms of accounting services provided by Sepera Ltd and form an integral part of the service agreement concluded between Sepera Ltd and the Client.

1.2. The company provides accounting and payroll services to Clients under the terms set out in the signed Agreement and these Terms and Conditions.

1.3. The Client is obliged to familiarise themselves with and comply with these Terms and Conditions.

2. Definitions

In these Terms and Conditions:

2.1. “Terms and Conditions” means these terms attached to the accounting service agreement provided by Sepera Ltd.

2.2. “The Company” refers to Sepera Ltd, a company registered in the United Kingdom under company number 08187704, with its registered office at 28–29 The Broadway no:1, Ealing Broadway, London, W5 2NP, United Kingdom.

2.3. “Client” means the individual or legal entity using the services provided by the Company.

2.4. “Agreement” means the accounting or payroll service agreement concluded between the Company and the Client.

2.5. “Price List” refers to the current price list of services published on the official website of Sepera Accounting.

2.6. “Accounting Period” means the accounting period of the Company, which may differ from the calendar year.

2.7. “Document” means any document or set of documents submitted to the Company for accounting or payroll purposes.

3. Company Declarations

3.1. The Company declares that it provides accounting and payroll services.

3.2. The Company confirms it holds appropriate insurance for its services.

3.3. Services are intended for business clients operating limited companies registered in the United Kingdom or Ireland.

3.4. The Company does not provide services to entities registered in Poland and does not handle Polish tax or social security matters.

4. Company Obligations

4.1. The Company provides accounting and payroll services to companies registered in the UK and Ireland.

4.2. The scope of services includes:

Booking of documents submitted by the Client in accounting software,
Maintaining VAT purchase records and filing VAT returns with HMRC or Revenue,
Calculating tax liabilities including Corporation Tax (CT) and VAT,
Preparing and submitting annual tax returns and financial statements electronically,
Registering and deregistering Client’s employees with HMRC or Revenue,
Preparing payroll and calculating employee contributions.

4.3. These services will be performed based on documents and information provided by the Client.

4.4. The Company is not responsible for paying taxes or national insurance contributions on behalf of the Client.

5. Client Obligations

5.1. The Client agrees to:

Provide all sales and expense documents,
Keep a vehicle mileage log (if applicable),
Maintain employee records and inform the Company promptly of new hires,
Submit complete documents in a timely manner,
Pay for the services as agreed,
Inform the Company of any changes in their business that may affect the services.

5.2. The Client must immediately notify the Company of any relevant changes that may impact service provision.

5.3. By submitting documents, the Client declares they are consistent with originals in their possession.

5.4. The Client must submit documents on time and provide all necessary and accurate information.

6. Duration of Service and Agreement

6.1. The Agreement is valid from the date of signature for an indefinite period until terminated.6.2. During the Agreement, the Company provides services for each full accounting period.6.3. The first accounting period begins on the date the Agreement is signed.6.4. If the Client fails to pay on time, the Company may suspend services until payment is received.6.5. During suspension, no services are provided. The Company still retains the right to payment for that period.

7. Company Liability

7.1. The Company agrees to exercise due diligence in performing its duties.7.2. The Company commits to submitting tax returns on time, provided the Client submits documents within the agreed deadlines.7.3. The Company is not liable for delays caused by the Client’s failure to submit documents on time.7.4. The Company is not liable for any late payment of taxes or contributions by the Client.7.5. The Company is not responsible for service interruptions due to the Client’s non-payment. The Company bears no liability for losses resulting from such suspension.7.6. The Company maintains professional liability insurance throughout the service period.7.7. The Company may refuse to perform a service if submitted documents are insufficient, unlawful, or could cause legal or financial risk.

8. Fees

8.1. Service fees are charged in accordance with the current Price List.8.2. Invoices are issued by email and payment is due by the 7th day of the following month.8.3. Failure to pay on time may result in statutory interest charges.

9. Termination of Agreement

The Agreement may be terminated by either party with one month’s written notice, effective at the end of the calendar month.

10. Final Provisions

The Company reserves the right to amend these Terms and Conditions with one month’s notice. Updated versions will be published on the official website of Sepera Accounting. Matters not covered by these Terms and Conditions are subject to applicable UK law.